Privacy Policy

1. Introduction

Emily Olivia Photography ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information.

2. Information We Collect

2.1 Information You Provide

• Name and contact details
• Email address
• Event details and dates
• Location information
• Wedding or event planning details

2.2 Images and Photographs

• Photographs taken during your event or session
• Behind-the-scenes imagery
• Location and venue photographs

3. How We Use Your Information

• To provide our photography services
• To communicate about your booking
• To deliver your images and products
• To send relevant business updates
• To improve our services
• For marketing purposes (with consent)

4. Legal Basis for Processing

• Contract: Processing necessary for the performance of our contract with you
• Legitimate Interests: To operate and improve our business
• Consent: For marketing communications and portfolio use
• Legal Obligation: To comply with legal requirements

5. Data Storage and Security

• Data is stored securely in the UK/EU
• We use industry-standard security measures
• Images are backed up on secure servers
• Access is restricted to authorized personnel

6. Data Retention

• Contact details: Retained for 7 years for tax purposes
• Images: Retained indefinitely unless requested otherwise
• Marketing data: Until consent is withdrawn

7. Your Rights

Under GDPR, you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Object to processing
• Data portability
• Withdraw consent

8. Image Usage and Rights

• Images may be used for portfolio/marketing (with consent)
• You can withdraw consent for marketing use at any time
• Private events will not be shared without explicit permission

9. Third-Party Services

• Online gallery hosting services
• Professional print labs
• Album manufacturers
• Email service providers

All third-party providers are GDPR compliant and have appropriate data protection measures in place.

10. Cookies and Analytics

Our website uses essential cookies to function properly. We use analytics to improve our service, which you can opt out of.

11. Children's Privacy

For clients under 16, we require parental consent before collecting any personal information.

12. Contact Us

For privacy-related inquiries or to exercise your rights, please contact us at:

Email: [email protected]